Category Archives: Bookkeeping Programs & Information

Bookkeeping Rates & Fees

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BASIC PACKAGE                                                                                 $150.00 per month*

    This package is great for the Consultant / Sole Proprietor  working with a     maximum of five clients in a year.


  • Sorting and filing of your receipts
  • Data entry of all your income and expenses
  • GST remittance as per required


BRONZE PACKAGE                                                                             $250.00 per month*

    This package is great for the Small business consisting of one person /     partnership with a maximum of five employees and/or subcontractors.


  •  Sorting and filing of your receipts if required
  •  Reconciliation of one bank statement and one credit card statement 
  •  GST remittance as per required
  •  Compile year-end financial statements
  •  Year-end Preparation for Accountant
  •  **Payroll (see services below)**


SILVER PACKAGE (most popular)                                                   $450.00 per month*

    This package is great for the medium sized business with five or more     employees.  (approx. 8-10 hours)


  •  Sorting and filing of your receipts if required
  •  Reconciliation of one or more bank and credit card statements
  •  Posting all cash receipts pertaining to your business
  •  Reconciliation of payables and receivables
  •  GST Remittances as per required
  •  Compile year-end financial statements
  •  Year-end preparation for Accountant
  •  **Payroll (see services below)**


GOLD PACKAGE                                                                                  $750.00 per month*

 (approx. 10+ hours per month)

    This package is great for the larger sized businesses looking to out-source all     bookkeeping needs including payables & receivables



  •  Sorting and filing of your receipts
  •  Reconciliation of all bank and credit card statements (no limit)
  •  Posting all cash receipts pertaining to your business
  •  Maintanance of payables and receivables (including paying vendors)
  •  Job Costing and/or Class Coding
  •  GST Remittances as per required
  •  Compile year-end financial statements
  •  Year-end preparation for Accountant
  •  **Payroll (see services below)**



  • Run payroll (weekly, bi-weekly, semi-monthly, monthly)
  • Email paystubs to your office
  • Email Source Deductions to your office due the 15th of the following     month
  • Process t4’s and T4A’s at calendar year-end, mail to employees    and submit to Government
  • Process ROE’s as required


  •   For 1st 10 employees                                                          $100.00 per month
  •   Each additional 10 employees                                       $25.00 per month
  •   Setup Fee in Accounting Program (if required)     $100.00 one time



  •  Printing computer generated payroll cheques         $25.00 per month
  •  Direct Deposit                                                                       $25.00 per month



  • Personal Tax Returns (1-5  T-slips)                                    $25.00 starting
  • Personal Tax Returns (small side business)                  $50.00 starting
  • Corporate Tax Returns (Basic Corp Business)             $250.00 starting
  • Courier Services; Pickup & Delivery                                 $30.00 per month
  • Commissioner for Oaths                                                       $25.00
  • Annual or Incremental                                                          $48.00 hourly
  • Quarterly Bookkeeping                                                         $250.00 (5 hours)
  • Administrative Services (incl. sorting & filing)           $25.00 per hour
  • Setup Fee of your books (if required)                             $200.00 one time




ALL-PRO Bookkeeping Ltd.

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ALL-PRO Bookkeeping & Business Services Ltd. is a Calgary based bookkeeping business established in 2006 by founder and owner Valerie Mellof

 We provide over 20 years of experienced bookkeeping services to Entrepreneurs and small to medium sized business owners in many differnt fileds.

 We customize our services to suit your needs – whether your business requires weekly, semi-monthly, monthly, quarterly or an annual bookkeeping service.  Our goal is to ensure your needs arae met!

 Our staff includes trained, professional bookkeepers with over two decades of unparelleled experience in both the private and public sector.  We at ALL-PRO are dedicated to producing high quality work for our clients.  We have worked with a wide variety of different business, not only helping with their bookkeeping but also in training in-house staff as well as consulting. 

 We look forward to providing you the best service possible!


CRA Requirements for Invoices

The CRA’s requirements for invoices depend on the total sale amount.

For sales Under $30, there are 3 pieces of information:
– The name of the business
– The invoice date
– The total amount paid

For sales Between $30 and $149.99, include the above 3 points, plus:
– The total amount of HST/GST charged on the sale
– If the sale has items taxed at different rates, you must show the break-down of the amount of tax at each rate
– The business number of the business issuing the invoice

For sales Over $150, all points above must be included, plus:
– A brief description of the goods or services
– Terms of payment

10 Bookkeeping mistakes made by Small Businesses

10 Bookkeeping mistakes made by Small Businesses

This post consists of the top 10 bookkeeping mistakes made by small businesses which many will encounter at some stage of their life cycle. The excerpt is from an article that appeared on

From one-person entities to major corporations, bookkeeping is a significant part of any business endeavor. While it is typically not one of the more glamorous jobs, bookkeeping is at the heart of a company’s success, and errors can cost the company significantly. Below are 10 of the most common errors that you want to avoid.

  1. Not saving receipts of less than $75. While such receipts may not be required by the CRA, they provide backup documentation for the many deductions you may claim. It is very simple to have a folder for such receipts, which can prove valuable at tax time.
  2. Doing it yourself. No matter how much they hate it, many small business owners insist upon handling the books themselves. Having a competent bookkeeper coming in to handle the books can be extremely beneficial in that they have the skills to do the job quickly and efficiently and will provide a second pair of eyes to find errors and make suggestions.
  3. Forgetting to track reimbursable expenses. Small business owners often pay for expenses out of pocket or with their own personal credit card then make the mistakes of failing to track these expenses. They then fail to submit the expenses to the company for reimbursement.
  4. Not properly classifying employees. The proliferation of independent contractors, consultants, and freelancers has made it difficult to determine who is on staff and who is not. This results in misfiling when it comes to filing taxes since there are different rules and regulations for employees and non-employees.
  5. Lack of communication. Having someone handling bookkeeping is only effective if they are filled in and kept up to date on all financial transactions. A frequent mistake is paying someone a bonus and not reporting it or buying supplies and not providing the bookkeeper with the information or receipts.
  6. Not reconciling the books with the bank statement each month. One of the fundamental aspects of bookkeeping is reconciling the books and bank statements every month. Nonetheless, there are businesses that do not do this and others where errors are made by not doing it properly. Again, this is a good reason for hiring an experienced bookkeeper.
  7. No backup. The paperless office does not exist in the real world, where audits do still exist. A paper trail, documentation or verification in the form of backup documents should be available, especially if all files are on the computer system, which could be prone to technical problems.
  8. Not deducting sales tax. A common mistake in retail businesses is not deducting the sales tax from the total sales. This results in a higher total sales amount and does not lower the amount of taxes due.
  9. Petty cash nonchalance. A system should be set up whereby a set amount of money is in petty cash and each time money is taken out for any purpose, a petty cash slip is filled out. When the fund is exhausted, the slips will total the original amount and a check can be written to cash to set up the full amount again. Many offices are nonchalant about using the petty cash fund without keeping accurate records.
  10. Miscategorization or overcategorization. There are fairly standard categories for expenses. However, often expenses are entered into the wrong categories or too many categories are created. Use general bookkeeping guidelines for standard categorization and create as few new categories as possible. Try to follow generally accepted accounting practices.

An outsourced bookkeeping solution can help in avoiding mistakes like these.




As a small business owner, your desire is to do things the right way. And one of those things is to track your expenses. So what do you do? You go out and buy QuickBooks or Simply Accounting or some other small business accounting program. And then you make the #1 mistake all businesses make when they purchase a software package – you don’t maximize the program and use it to it full capability. Don’t worry most large companies do it to with even more expensive packages. It’s one of those things I will never understand.

Now you’re probably asking yourself “what mistakes do I make”. Well I will tell you. Here are the top five mistakes made when using QuickBooks and other small accounting packages:

  1. Setting up the chart of accounts incorrectly. As a business owner you need to track your business expenses in categories that pertain to YOUR business. Although QuickBooks comes with a template list of accounts for various types of businesses, there      will still be accounts that will apply to your business and not necessarily your competitors. So be sure to have an account created for      any type of expense that cannot be captured in the accounts that are already created. Also, be sure that you are categorizing the accounts correctly. An expense account should not appear in the Assets section of the Balance Sheet. When in doubt create an “I Don’t Know” account to ask your outside accountant later.
  2. Using the Write Checks module to input any and all types of      transactions. Often times a small      business owner is busy building their business which will cause them to lag on their financial record upkeep. As a result, when the time roles around for them to produce financial records they are scrambling to get everything in. The result is that all transactions are inputted as check payments, whether they are check payments or not. This module should be used for check payments and debit transactions ONLY. There are other modules for other types of transactions.
  3. Using the Creating Invoices and/or Enter Bills module incorrectly. In this case an invoice or bill is entered correctly, but the process to record the payment is done incorrectly. You can’t enter an invoice or bill in the appropriate module and then pay it through the Write Check module. That is creates double counting. And double counting creates too much income or too many expenses. And we all know the result of that…an invitation from Revenue Canada
  4. Use the Adjusting Journal Entries module to input all types of transactions. This is the same as #2 above, with the exception that they are inputting everything as an Adjusting Entry. This module should only be used for transactions that do not fall into any of the other modules.
  5. Not reconciling your bank statements every month. This should be closer to #1 but without numbers one through four      being done then #5 can’t possibly happen. In order to know where your cash balance stands at the end of the month, you MUST reconcile your account. This reconciliation can ONLY include transactions that actually went through the cash account. Bank account reconciliation is a necessary tool to understanding your cash flow. Remember Cash Is King!

To learn more about these common mistakes and more, contact me for a discovery session to determine what type of QuickBooks training you need to be able to evaluate the financial status of your business.


GST Remittances & Information

Goods and services tax (GST 5%) is a tax that applies on most supplies of goods and services made in Canada. Examples of goods and services for which GST is not charged and collected include:

• Used residential housing

• Long-term residential accommodation

• Most health, medical, and dental services

• Child-care services

• Most domestic ferry services

• Legal aid services

• Many educational services or tutoring services

• Music lessons

• Most services provided by financial institutions

• Insurance policies

• Most goods and services provided by charities

Certain goods and services provided by non-profit organizations, governments, and other public service bodies.

Companies which provide taxable supplies in Canada, and have total revenues from taxable supplies of $30,000 or more in the last four consecutive calendar quarters must register for GST. When registering for GST, the reporting period should be the same as your fiscal year for income tax purposes. Input Tax Credits (ITC’s) can be claimed on the GST return to recover GST paid or owed on purchases and expenses for the business. When completing the GST return, deduct the total Input tax credits (ITC’s) for the reporting period from the GST collected and the result would be the net GST Refund (or payable ).

For companies with $500,000 or less in annual taxable revenues, there is an option to either have a quarterly reporting period or an annual reporting period. If your reporting period is monthly or quarterly, the filing and remittance deadline is one month after the end of the reporting period. If your reporting period is annual, the filing and remittance deadline is usually three months after the end of the reporting period.

For annual filers, if your net tax for the current or previous quarter is less than $3000, then paying quarterly installments is not necessary. For those who need to make installment payments, the deadline is one month after your fiscal quarter end date.

Effective July 1, 2010, GST 5% is replaced by Harmonized Sales Tax (HST) 12% in the province of British Columbia and HST 13% in the province of Ontario.

QuickBooks 2014

If you are using QuickBooks 2009 or older, many of your QuickBooks services are about to expire. As of May 31, 2012, some of the key services from the 2009 edition will no longer be available, as part of the QuickBooks Discontinuation Policy. These services include:

  • Online banking
  • Technical support
  • Billing Solution
  • Merchant services
  • Payroll services

ALL-PRO Bookkeeping wants to be able to provide you with the support and services to help you work more efficiently. Intuit regularly improves and evolves their software, and while they support the current version and two versions back, you may want to take this chance to get as current as possible and get a great discount.

If you’re purchasing QuickBooks for three users, you’ll want to take advantage of this discount: a purchase of QuickBooks Accountant 2014 for three users is just $549. That’s just slightly more than a single copy of the software at its regular price!

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